Windsor College Tips and Links for Grammar and Writing

Assembled by Mike Bruce (Please report broken links to mike@windsorcollege.us.)

This 20 page tool should be read in its entirety, especially "Top Grammar Mistakes", at some point to refresh or learn proper grammar! You may use links to hundreds of other pages for specific concept help. Bookmark or add to Favorites this page for quick reference while writing! 

Use Edit/Find on this page (click Edit at very top, then Find) to enter a word that you need help with to quickly find information. (e.g. Edit/Find, enter "it's" and it will jump to the section that talks about it's and its OR enter "farther" to see further and farther. If it isn't the right section, click Find Next to quickly search the page until you find a rule.) Links on this page will open in a new window so this page will stay open. 

For Grammar, there is a program called "White Smoke" for about $60 that will automatically correct and dress up papers.

Note: MLA is often the style required in most colleges, thus used in mainstream businesses and writing. Some high school curricula may use other rules, so the student's curricula should always be followed first while in school, yet the student should become aware there are other rules!    

 

Outside Links to rules or suggestions about Grammar:

Each link will open in a new window.  This section does not have everything covered that is further below on this page, so you should still use Edit/Find on this page!

This guide is based on the style book which is given to all journalists at The Economist magazine. 

Introduction
Metaphors
Short words
Unnecessary words
Active, not passive
Jargon
Tone
Journalese and slang
Americanisms
Syntax
Some dos and don'ts
Some common solecisms
Abbreviations
Accents
Capitals
People
Organisations, acts, etc
Places
Political terms
Historical periods
Trade names
Euro-terms
e-expressions
Misc. (Upper case)
Misc. (Lower case)

Commas  2

Figures
Hyphens 2
Italics
Plurals
Punctuation
Apostrophes
Brackets
Colons
Commas
Dashes
Full stops
Inverted commas
Question-marks
Quotes
Semi-colons
Rules- Must Know!
 
Singular or plural?
Spelling
Common problems
Miscellaneous
People
Places
 
Subject Verb Agreement
 
Titles

   

Writing Styles in Colleges/Universities and the Workplace  

  • APA: psychology, education, and other social sciences.
  • MLA: literature, arts, and humanities.
  • AMA: medicine, health, and biological sciences.
  • Turabian: designed for college students to use with all subjects.
  • Chicago: books, magazines, newspapers, and other non-scholarly publications.

Citation Rules by Writing Style: MLA1 MLA2 Other Citation Styles  More Citation Info  

Writing styles do agree on most grammar rules. The main differences with each writing style are: quotation rules, works cited, and number of lines per page. Smaller differences can be at what size to spell out a number instead of using numeric characters.   Students should inquire or notice the writing style required by the college or university intended for enrollment so he or she can brush up on that particular style. In some cases, the college or university may require different writing styles within its own system. Students should watch for an individual professor's exceptions to a writing style (e.g. the class and student information at the top is required to be single-spaced instead of double-spaced).  It is really not hard for an 11th grader or higher to learn the major differences of main writing styles used or required in the United States. If time is available, students should learn the differences in APA, MLA, Turabian, Chicago, and even AMA.  

 

Http://www.docstyles.com/apa11.htm says, "MLA is concerned with research papers (undergrad) and Chicago is concerned with books (grad)".

The Complete Idiot's Guide to Research Methods states, "The MLA format is used for Humanities including history, literature, the arts, and religion. APA is used for social sciences such as psychology and sociology" (Rosakis 56). It also states on page 234 that CMS is used mainly for business and MLA is used for Humanities. 

 

 

Finding Resources and Research:  

  • Encyclopedia: Use Wikipedia.com and look at very bottom for resource links.  
  • Google: Use Google Advanced and use the phrase box AND also use the additional words box (use additional phrases in the addtional words box by using "around words" to search for a second phrase). e.g. Use an author name in the phrase box plus use his book title as a phrase in the additional word box.  You can also search for longer phrases from an author's work in Google to quickly find their work online or someone quoting the author.  
  • Google Books Search: Use Google Books Search with the phrase box for the book or author and used the additional words with quotes for book and author to find book.  Often lets you look at several pages from the book, but not highlightable.  Can also look for book on Amazon.com and look at reviews, description, or sample pages. 
  • Encyclopedias, Dictionaries, Quotations: Search bartleby.com to search multiple dictionaries and encyclopedias at one time.
  • Authors Used In Others' Articles:  Go to HighBeam.com and enter the author's name.  Usually a large list of articles, newspapers, journals, books, etc. will show up.  You will be able to see only a paragraph of how the author was used in someone else's work, but normally, you will be able to see what resource and issue it is so you can go directly to that resource to see the full article. (e.g. search for Aldo Leopold on HighBeam, then find a resource that looks of interest and notice what magazine, journal, book AND also notice what date or issue it is.  Then go to Google and enter the magazine, journal, or book name to find a link to go directly to that resource.  Then search on that resource site for the date, issue, article, or author to see full article.   
  • Finding Quotes or Plagiarism in Websites: Find a web page that has the text/article and enter the web address at CopyScape.com.  It will list other sites that have the most similar text, highlighting each duplicated word to easily show if the work was copied or quoted.

Quick Grammar Help:

Spell/Grammar/Thesaurus Checker:  Use http://www.spellchecker.net/spellcheck (on menu at top) to paste your text into the box. Click the tab for spelling, grammar, or thesaurus to check your work for that particular need. Text in red is what is being considered.  Text in blue will eventually be considered once you "ignore problem" or use "change to" to move through words.  You can click directly on blue words to work on that word.  Be careful because grammar suggestions may not always be right in the context of your writing!  You can change their suggestion by changing the top suggestion box at the bottom, then click "Change To".  Do not use "ignore" or it will skip all of your text.  Use "ignore problem" to skip just the word you are working on.  Use "change to" to go with their suggestion.  If you see "nbsp;", it means an extra space.  You will need to delete the nbsp; from the fixed text before putting back into your paper, but watch for intentional spaces!  

Brush Up Grammar with Rules. Tips. and Drills:  Go to http://www.dumblittleman.com/2006/12/40-tips-to-improve-your-grammar-and.html and review or go through each section.

 

Top Grammar Mistakes:

Even though everyone has access to grammar and spelling check features on Microsoft Word, students still make the same spelling and grammar mistakes.

Sometimes the errors are just careless, but sometimes it’s simply because the grammar rule has been forgotten. So here are some common mistakes that you can learn to avoid:

Plural vs. Possessive
Whenever you want to make a noun plural, you can usually just add an “s.” There’s no need to add an apostrophe unless you want to make the word possessive. For example:

  • The rappers (plural)
  • The rapper’s delight (possessive)

This seems like an easy rule to follow, but you’d be surprised how often students mistakenly add an apostrophe where it doesn’t belong.

It’s vs. Its
Another common apostrophe mistake can be avoided by knowing the difference between its and it’s. Just remember that “It’s” is a contraction of  “it is.” And “its” is the possessive form. For example:

  • It’s a great hip hop album.
  • The turntable is in its case.

A quick way to know which word to use, simply ask yourself if the sentence will work with “it is.” If it works, then use the contraction form.

To/Too
It’s easy to forget if you should use “to” or “too.” One way to remember the difference is that “too” refers to “also.” For example:

  • I love that song too.
  • That song has been played too many times.

If you’re simply using the word to introduce a destination or a receiver of action, then use “to.” For example:

  • I went to the hip hop show .
  • I want to see the DJ scratch.

There, Their, and They’re
This is one of the rules that we learned back in elementary school, but very easy to forget. If you’re trying to talk about a place: use there. If you are talking about a group of people in a possessive form, use their. And when you are trying to say “they are” use the contraction “they’re.”  For example:

  • I went over there. (Place)
  • I love their new album. (Possessive)
  • They’re some good musicians. (They are)

You’re/Your
If you don’t know what word to use, ask yourself if the sentence will work with “you are.” If so, then use “you’re,” which is the contraction form.  For example:

  • You’re a good DJ.
  • Your mix tape sounds nice.

Once you know how to use these words properly, it’s very important to double check your papers before turning them in. By simply scanning your paper for these words, you can check to make sure the word is used properly.

Error No. 1: It's/its
Explanation: "It's" is a contraction for "it is." If you aren't sure whether to use "its" or "it's," read the sentence and substitute the words "it is." Does it make sense? Then "it's" is correct. If not, use "its."
Wrong: Your home and all it's contents are only protected if you lock it when you leave.
Right: Your home and all its contents are only protected if you lock it when you leave.

Error No. 2: They're/their/there
Explanation: "They're" means "they are." "Their" is a possessive pronoun just like "her," "his," or "our." All other uses are "there."
Wrong: There going on they're weekly lunch date to the restaurant over their.
Right: They're going on their weekly lunch date to the restaurant over there.

Error No. 3: Effect/affect
Explanation: "Affect" is a verb that means to have an influence upon. "Effect" is a noun.
Wrong: Gold prices have no affect on purchasing power.
Right: Gold prices have no effect on purchasing power.
Wrong: The earnings report is not expected to effect the stock price in the long-term.
Right: The earnings report is not expected to affect the stock price in the long-term.

Error No. 4: Lay/lie
Explanation: You lay down the newspaper on the kitchen table in the morning, but you lie down on the couch to watch TV at night. Here's a good way to tell them apart: If the subject of the sentence is acting on something, it's "lay." If the subject is lying down, then it's "lie." And that's no lie!
Wrong: I'm going to lay down for a nap.
Right: I'm going to lie down for a nap.

Error No. 5: You're/your
Explanation: "You're" is the contraction for "you are," while "your" is used in all other instances.
Wrong: Your so smart to realize that you're short skirts and flip-flops aren't appropriate attire in the office.
Right: You're so smart to realize that your short skirts and flip-flops aren't appropriate attire in the office.

Error No. 6: Loose/lose
Explanation: "Loose" means something that is wobbly or baggy. "Lose" is to misplace or not be able to find something.
Wrong: Don't loose that house key.
Right: Don't lose that house key.

Error No. 7: Then/than
Explanation: If you're making a comparison, choose "than." If you're talking about time, choose "then."
Wrong: First you write and polish your resume, than you look for a job.
Right: First you write and polish your resume, then you look for a job.
Wrong: Joyce is prettier then Sarah.
Right: Joyce is prettier than Sarah.

Error No. 8: Could of/would of/should of instead of could have/would have/should have
Explanation: It may sound like "of" when you speak and slur your words together, but it's not! The correct form is always "have."
Wrong: I could of gotten into that college if I only knew the rules of grammar.
Right: I could have gotten into that college if I only knew the rules of grammar.

Error No. 9: Different than/different from
Explanation: This one is easy. Use "different from" and don't use "different than." Period. (If you're British, you may use "different to.")
Wrong: My computer at work is different than the one I have at home.
Right: My computer at work is different from the one I have at home.

Error No. 10: i.e./e.g.
Explanation: "i.e." means "that is," while "e.g." means "for example. Both are Latin abbreviations and are always followed by a comma.
Wrong: On their first day of work, new employees are given free company goodies (i.e., T-shirts and mugs).
Right: On their first day of work, new employees are given free company goodies (e.g., T-shirts and mugs).

Subject/Verb Disagreement:

When speaking or writing in the present tense, both subjects and verbs must be either singular or plural. A combination of singula
r and plural is incorrect.

Incorrect: The directions is confusing.
Correct: The directions are confusing.

Incorrect: One of these flowers bloom in the spring.
Correct: One of these flowers blooms in the spring.

Past Tense Errors:

Past tense regular verbs end with the suffix "ed" such as laughed and walked. Past tense irregular verbs change form completely. Be careful not to leave out the "ed" ending when using a regular past tense verb.

Incorrect: During the movie, she talk a lot.
Correct: During the movie, she talked a lot.

Incorrect: The water is freezed.
Correct: The water has frozen.

Sentence Fragments:

A sentence fragment lacks a verb, subject, or both and cannot stand alone as a sentence.

Incorrect: The performers who visited our school.
Correct: The performers who visited our school were amazing.

Incorrect: Playing all day long.
Correct: We played all day long.

Apostrophe Errors:

An apostrophe is used to show possession. You should add an 's after a plural or single nouns that does not end in s. After a plural noun ending in s, you would only use an apostrophe alone.

Incorrect: Your parent's car is parked in the driveway. (2 parents)
Correct: Your parents' car is parked in the driveway.

Comma Errors:

Be cautious of missing commas in a series of items, missing commas after dependant introductory clauses, and missing commas in nonrestrictive clauses.

Incorrect: Sea animals fascinate him so he wants to be a marine biologist.
Correct: Sea animals fascinate him, so he wants to be a marine biologist.

Incorrect: Because she is ill she will not attend school today.
Correct: Because she is ill, she will not attend school today.

Incorrect: My car is small so it gets good gas mileage.
Correct: My car is small, so it gets good gas mileage.

Errors In Verb Tense Shift:

A verb tense shift happens when the speaker or writer switches from past to present or present to past without reason.

Incorrect: We drove to the pool, and the dog dives right in.
Correct: We drive to the pool, and the dog dives right in
Also correct: We drove to the pool, and the dog dove right in.

1. Using it's when you want its or vice versa.

It's is a contraction meaning 'it is' or 'it has.'
It's a shame about its broken leg.

Its is the posessive form of it.
The TV is broken. Its knob won't move.

2. Using an apostrophe ('s) to form the plural of a noun

The plural of most nouns is created by simply
adding 
s or es.
Snakes, skis, boxes, Joneses, 1950s, CD-ROMs

Apostrophes are usually only needed when you are indicating posession.
The snake's skin; The box's weight.

3. Mismatching subjects and adjectives

When the subject is singular, use a singular adjective.
After the fire drill, each 
child returned to his seat.

When the subject is plural, use a plural adjective.
After the fire drill, the 
children returned to their seats.

4. Confusing who's and whose

Who's is a contraction meaning 'who is' or 'who has.'
Who's going to the ball game?

Whose is the possesive form of who.
Whose book was lost?
She looked at the fireman, whose hat was lopsided.

5. Confusing the intransitive verbs effect and affect

Effect means 'to cause to come into being.'
You can effect change by voting.

Affect means 'to put on a pretense.'
She affected a worldly manner to hide her shyness.

6. Misusing quotation marks

Quotation marks are used to indicate a direct quotation. It is incorrect to use them to highlight words.
Wrong: Her "attitude" toward "Punkie" was aggressive.
Right: She said, "What's for dinner?"

7. Using 'and/or'

Most of the time when this construction is used (outside of the legal world) it is neither necessary nor logical. Try using one word or the other.

8. Using the words basically, essentially, totally, virtually, literally

These words seldom add anything useful to a sentence. Try the sentence without them and, almost always, you will see the sentence improve.

9. Using 'and' instead of 'to'

Wrong: Try and come to my party.
Right: Try to come to my party.

10. Using 'of' instead of 'have'

Wrong: You should of seen her face.
Right: You should have seen her face. 

A Simple Way To Remember Possessive Personal Pronouns 

(Sorry about the alliteration in the title.)

Possessive Personal Pronouns Do Not Have An Apostrophe
Hers, His, Its, Ours, Theirs, Yours, Whose


Just remember "His & Hers"; none of the other personal possessive pronouns have an apostrophe ('), either.
  • Hers
    "Hers" is the possessive of the pronoun "her".
    She lost hers.

    Her's is not a word.
    An easy way to remember this is to think of "his's", which is not a word, either.

  • She's
    "She's" is the contraction of "she is".
    She's looking for it now.

  • His
    "His" is the possessive of the pronouns "he" and "him".
    It belongs to him; it's his.

    "His's" is not a word because "His's" would be the contraction of "his is".

  • He's
    "He's" is the contraction of "he is".
    He's looking for it now.

  • Its
    "Its" is the possessive of the pronoun "it".
    The dog was loose because its collar had come off.

  • It's
    "It's" is the contraction of "it is".
    It's running around the neighborhood now.

  • Ours
    "Ours" is the possessive of the pronouns "us" and "we".
    Ours is still at home.

    "Us's" is not a word because "us's" would be the contraction of "us is", just as "we's" is the contraction of "we is".

  • Theirs
    "Theirs" is the possessive of the pronouns "they" and "them".
    Theirs is a different color. The red one belongs to them.

    "Their's" is not a word because "their's" would be the contraction of "they is".

  • Whose
    "Whose" is the possessive of the pronoun "who".
    I wonder whose has stripes?

  • Yours
    "Yours" is the possessive of the pronoun "you".
    This blue one is yours.

    "Your's" is not a word because "your's" would be the contraction of "your is" and that just doesn't make sense.

Anyway, Anywhere, Everywhere, Nowhere, Somewhere 

None of these adverbs end in "s".

When To Use "A" and When To Use "The" 

"A" implies one of two or more choices.
"The" means the only choice.

Bob is a valedictorian of his high school class.
Translantion: Bob is one valedictorian of his class the year that he graduated, but there is at least one other.

Bob is the Valedictorian of his high school class.
Translantion: Bob is the only valedictorian of his class the year that he graduated.

It's a fine difference, but be careful that the words you choose do not imply something that wasn't intended. Also notice that "valedictorian" is only capitalized when used as a title, as opposed to when it is used as a description.

Could've, Should've, Will've, Would've, But Haven't Yet 

"Could have", "should have", "will have", or "would have" are correct; "could of", "should of", "will of", or "would of" are not.
The contractions "could've", "should've", "will've", and "would've" are also correct.

I have a theory that the "could of" problem exists because, in some accents (including mine), "could've" sounds the same as "could of".

 

Sound Alike Errors

"To" and "too," "affect" and "effect," ...

These are errors which occur because two words sound similar or the same, but are spelled differently and have different meanings. Some of the more common soundalike errors:

"Compliment" and "complement"

A "compliment" is a pleasantry, an expression of goodwill, admiration, or respect; "he complimented my typing skills." As a verb, it means "to pay someone a compliment." On the other hand, "complement" means "a complete set," or "to complete or to fit well together with," as in "I have the normal complement of fingers and toes" or "Bob and Jill complement one another beautifully as business partners."

"Allude" and "elude"

To "allude" to something means to refer to it, usually indirectly; "far be it from me to allude to my esteemed rival's history of wombat abuse." "Elude," though, means to escape or avoid; "the suspect eluded police capture by slipping out the window."

"To" and "too"

"Too" means "also" or "to a great extent." "To" means "in the direction of" or indicates an infinitive. You go to the store; if someone else goes along with you, then she goes too. If fifteen people go with you, that's far too many to take one car.

"Accept" and "except"

To "accept" something means to receive that thing; you accept a reward, you accept blame, you accept a FedEx package. "Except" means "with the exclusion of" or "but;" for instance, "I work every day except Saturday and Sunday." Just think: E is for Except, E is for Exclusion.

"Affect" and "effect"

These two words are entirely different parts of speech. "Affect" is a verb: "Your insults do not affect me." "Effect" is generally a noun; that is, it is an actual thing. Slings and arrows have an effect on me; they injure me, and the injuries are things. "You cannot affect me; your idle chatter has no effect on me."

Confusing this issue somewhat is that the word "affect," when the emphasis is placed on the first syllable, is used in the psychiatric community to mean "emotion" or "demeanor," as in "Bob presents a flat affect when you talk to him" (that is, Bob shows no emotion or expression when you're speaking to him); and the word "effect" can be used as a verb to mean "make" or "change," as in "to effect an improvement in the situation."

"Allowed" and "aloud"

"Allowed" means "permitted," as in "I am not allowed to go to the party tomorrow." "Aloud" means "out loud," as in "Read the book aloud." The word "aloud" has the word "loud" in it, which makes these two easy to remember.

"Advise" and "advice"

These two words are also different parts of speech. "Advise" is a verb; you advise someone to do something. "As your lawyer, I advise you to keep your mouth shut." It's pronounced "advize." "Advice" is something that you give someone, or someone gives you. "I did not follow my lawyer's advice, and now I'm in trouble."

"Desert" and "dessert" and "deserts"

This is a very common confusion, even among people who really ought to know better. A "desert" is a place with no water; "We are reading a book about the Sahara Desert." As a verb, "desert" means "to abandon," as in "I may have to desert my Hummer if gas keeps getting more expensive." On the other hand, "dessert" is the treat you have after a meal, as in "Can I have apple pie for dessert tonight?"

This one gets really confusing when you see or hear the phrase "just deserts." Many people erroneously believe that this should be "just desserts;" however, the word "deserts" in this case is an archaic expression meaning "that which someone deserves." A person's "deserts" once meant "the thing a person deserves to have;" thus, "just deserts" means "those things it is just for one to have."

"Discreet" and "discrete"

These words sound the same, but are completely unrelated. "Discreet" means "unobtrusive" or "with good judgement," as in "If you are going to follow someone, it's best to be discreet." A person who is discreet shows discretion, as in "Discretion is the better part of valor." "Discrete," on the other hand, means "made up of distinct parts," as in "A telephone has three discrete parts: a handset, a base, and a cord."

"Lose" and "loose"

"Lose" is pronounced "looze." It means "to misplace," as in "I always lose my car keys," or "to be defeated," as in "We will lose the game without Bob." "Loose" means "not tight" ("This shirt is too loose on me"), or "not confined" ("the dog got loose when the door on his kennel broke").

"Site" and "sight" and "cite"

"Site" is a place. "Sight" is having to do with vision. "We went to the crash site" means "we went to the place where the crash happened;" "the enemy is in sight" means "the enemy is visible." This is a web site, meaning "a place on the Web," not a web sight. "Cite," which is pronounced just like "site," is entirely different; it means to quote, as in "Can you cite any studies that prove what you're saying?"

"Then" and "than"

"Then" has to do with time, as in "We went to the store, then we went to the movies" or "When you finish your homework, then you can go outside." On the other hand, "than" is a conjunction used in comparisons: "He is older than she is," or "that is easier said than done."

"Brakes" and "breaks"

"Brakes" are devices used to stop a moving machine, such as a car. "Breaks" is what happens when something hits something else too hard. If the brakes on your car fail, your car breaks when it hits the wall; a broken brake leads to a broken car.

It's "per se," not "per say."

Per se is Latin for "of itself." It means "intrinsically," as in "a state government is not a sovereign entity per se, but is subsumed under the Federal government."

 

  

Errors in Pronunciation

"Imput," "forte" ...

The word "vice" in "vice versa" is not pronounced "vis-uh."

"Vice versa" is Latin for "order reversed;" for example, "I sometimes chase my cat around the room, and vice versa" means "I sometimes chase my cat around the room, and the cat sometimes chases me." People sometimes pronounce the "vice" as though it were a two-syllable word rhyming with "versa," as in "vis-uh vers-uh," which is incorrect, at least in modern pronounciation. (It's been recently pointed out to me that the original Latin would probably have been pronounced 'Wi-ke Wer-sa' or 'Vi-che Ver-sa,' rather than as it's typically pronounced today 'Vise Ver-sa'--though in no case is 'Vis-uh' correct.)

It's "input," not "imput."

"Input" is what you feed into a system--you offer someone your input, you feed input into a computer program. It literally comes from "something you put in." More and more often, people are spelling it "imput," particularly online; this points, I think, to an error in pronunciation.

The word forte is most properly pronounced "fort," not "for-TE" or "for-TAY"

"Forte" derives from the French "fort," meaning "strong." A person's "forte" is his strongest talent, as in "running a business is Bill's forte." It's often pronounced as two syllables, "for-TAY," in the United States, though this is not technically correct; that pronunciation would be more correct if the word had derived from Italian, not French.

Note: Apparently, there is some debate about the proper pronunciation of this word. My references list "fort" as the correct pronunciation, but the Merriam-Webster online reference has this to say:

we have a word derived from French that in its "strong point" sense has no entirely satisfactory pronunciation. Usage writers have denigrated \'for-"tA\ and \'for-tE\ because they reflect the influence of the Italian-derived "forte." Their recommended pronunciation \'fort\, however, does not exactly reflect French either: the French would write the word "le fort" and would rhyme it with English "for." So you can take your choice, knowing that someone somewhere will dislike whichever variant you choose.

It's "espresso," not "expresso."

There is no hard "K" sound in the name of the popular coffee beverage, legions of Starbucks cashiers to the contrary.

Pronouns and Apostrophes

"Its" and "it's," "you're" and "your," ...

"You're" vs "your," "they're" vs "there" and "their"

If a pronoun has an apostrophe in it, it's a contraction. "You're" means "you are," always. "Your" means "belonging to you."

The same is true of "they're" and "their." "They're" has an apostrophe; it is a contraction. It means "they are." "Their" means "belonging to them." "There" means "somewhere that is not here."

"Its" and "it's"

This is probably the single most common grammar mistake on earth. People get confused about this one because they remember a rule from their childhood days: possessive nouns get an apostrophe. "That is Bob's car." "That is the horse's barn."

Problem is, the word "it" is not a noun. It's a pronoun! Pronouns never, ever, ever get an apostrophe to indicate possession. Think about it: You don't say "mi'ne" or "hi's" or "her's"--and you don't say "your's" or "it's" to indicate possession.

"It's" means "it is" or "it has." If you get confused, take out "it's" and put in "it is." If the sentence makes no sense, don't use the apostrophe.

Subject Verb Agreement

"A group of people is going to the movies," "a bunch of marbles is on the floor" ...

The subject of a sentence and the verb of a sentence must agree with one another: "A person is smart, people are dumb, stupid panicky animals." This can get a little complicated, though, when there are prepositional phrases between the subject and the verb: "A bunch of people spells trouble."

The subject of a sentence is never found in a prepositional phrase; if a noun appears after a word like of, the one thing you can be sure of is that it's not the subject. Collective nouns such as "group" and "bunch" and "pile" are singular, not plural; the plural versions are groups, bunches, and piles. So you would say "A group is going" or "Two groups are going."

When a prepositional phrase follows the subject, the verb must still agree with the subject, not the prepositional phrase. So you would say "A group of people is going to the movies," not "a group of people are going to the movies"--the phrase 'of people' is a prepositional phrase, and is not the subject of the sentence.

On a similar note, the proper first-person pronouns used as objects of prepositions and active verbs are "me" and "us," not "I" and "we." For example, "can you give Tommy and me a ride to the store" is correct; "can you give Tommy and I a ride to the store" is not. When you remove Tommy from the equation, this becomes easier to see; you would say "Can you give me a ride" but never "Can you give I a ride" or "Can you give myself a ride."

Errors in Construction

"Orientate," "preventative," ...

These are errors which occur when someone attempts to add prefixes or suffixes to a word inappropriately, resulting in an awkward or incorrect construction.

It's "administer," not "administrate."

When you supervise something, or when you apply something or dispense something, you are "administering" that thing, not "administrating" that thing. You would correctly say "Bob will administer bandages and aspirin," not "Bob will administrate bandages and aspirin." (Some references are beginning to recognize "administrate" as an acceptable, but less preferred, alternative.)

It's "preventive," not "preventative."

Something which is designed to prevent something else from happening is a preventive measure, as in "aspirin can act as preventive medicine for heart attacks."

It's "orient," not "orientate."

When you have your bearings, you are properly "oriented." The process of becoming oriented is called "orientation," but if you are giving something or someone its bearings, you are orienting it, not orientating it.

It's "regardless," not "irregardless."

This one is a bit confusing, because "irrespective" is the correct form of "not respective" (as in "all employees receive the same vacation benefits irrespective of their seniority"), but the correct form of "without regard to" is "regardless," not "irregardless."

It's "empathic," not "empathetic."

"Empathy" is the ability to understand and identify with another person's feelings. A person who has a high degree of empathy is a person who is good at understanding the feelings of other people, and is said to be "empathic."

Errors in Meaning, Understanding, and Usage

"I couldn't care less," "nothing fazes me," ...

These are errors which occur because two words may be confused, or because someone has misstated a common expression and hasn't really thought about it. Some of these may involve soundalike errors as well. For example:

"Exacerbate" and "exasperate."

These two words are pronounced differently, but often confused in writing. "Exacerbate" is pronounced like "eg-ZA-ser-bate" and means "to make worse," as in "skydiving may exacerbate a torn ligament" or "shooting people may exacerbate hostilities." On the other hand, "exasperate," which is pronounced "eg-ZAS-peh-rate," means "to irritate or annoy," as in "sitting in traffic really exasperates me."

It's "bated breath," not "baited breath."

The word "bated" is archaic, and almost never used any more. It's a derivation of "abated," which meaned "lessened."

To have "bated breath" means to be holding one's breath (literally, one's breathing has been abated), because of some emotion such as fear or anticipation. "I had bated breath" is the equivalent of saying "I held my breath." "I had baited breath," on the other hand, means "my breath smells like bait," which is kind of nasty.

"Dominant" and "dominate."

These two words are often confused, but they're entirely different parts of speech. "Dominant" is an adjective ("The pack is led by the dominant male") or, in the BDSM subculture, a noun (a "dominant" is a person who assumes the controlling role in erotic power exchange). "Dominate" is a verb that means to exert control over; "The dominant male in the wolf pack dominates the other wolves."

When speaking of agreement, it's "jibe," not "jive."

To "jibe" means to agree, as in His account of the crime did not jibe with the other eyewitness accounts. "Jive" is a style of dance.

"Literally" means "actually."

Something is literally true if it is actually true; "literally" is the opposite of "metaphorically" or "figuratively." So if you say "I am so happy I am literally walking on air," what you mean is you are so happy that your body is now violating the law of gravity and your feet are no longer in contact with the ground.

Many people say "literally" when they mean "figuratively." If you are hungry, but you are not in the hospital being treated for malnourishment, you are not "literally starving."

One thing can not be "more unique" than another, or "very unique."

"Unique" means "one of a kind." It's based on the Latin "unus," meaning "one." Something can not be "very one-of-a-kind" or "more one-of-a-kind" than another; the word "unique" should not be used with modifiers.

Something that is not directly relevant is "beside the point," not "besides the point."

When a particular part of a conversation or argument is not directly relevant to the main point of that conversation or argument, but is tangentially related, it is said to be "beside the point"--that is, not directly on point. "Besides the point" is incorrect usage; "besides" means "except" or "in addition to," so it seems likely that this confusion may have arisen from the idea that the expression means "that is in addition to the point," which is not correct.

"Bald-faced liar" and "bold-faced liar" are both correct, but mean different things.

I'm often asked which is the correct expression, "He was a bald-faced liar" or "She was a bold-faced liar." Both expressions are correct; "bald-faced liar" is a modern expression, and "bold-faced liar" dates back to the 1500s.

A "bald-faced liar" is a person who tells simple, obvious lies. "Bald" in this context means "unadorned" or "obvious," rather than "hairless." A "bold-faced liar" is a person who lies in a strong, confident, self-certain way; the expression "bold-faced" literally means "in a bold manner."

There is a third variant as well, which is not often used: "bare-faced liar." It means something slightly different as well; according to Merriam-Webster, "bare-faced" is an idiom meaning "without scruples." A "bare-faced liar" is an unethical or unscrupulous liar.

"Disinterested" and "uninterested" do not mean the same thing!

The word "disinterested" means "impartial." A judge in a courtroom should be disinterested in the outcome; that is, the judge should not have any vested interest one way or the other, and he should be impartial to the issue being determined.

"Uninterested" means "not interested in;" for example, "Bob is uninterested in football" means Bob does not care about football. A courtroom judge is (or should be) disinterested, but he is not uninterested!

"Disorganized" and "unorganized" do not mean the same thing!

The word "unorganized" simply means "not organized." A cluttered desk may be unorganized, yet the person who works at it might still be able to find everything on it. "Disorganized" means "not organized" with connotations of dysfunction; it's used to describe something that is not only unorganized, but unorganized in a way that makes work difficult or makes finding things impossible.

"Altogether" and "all together" do not mean the same thing!

"All together" means "all in one group," as in "let's keep the socks all together." On the other hand, "altogether" means "completely," as in "His speech was altogether full of hot air."

"Farther" and "further" do not mean the same thing!

"Farther" is used when you are talking about distance: "San Francisco is farther from Tampa than Atlanta is." "Further" is used when you're speaking of abstract ideas or talking metaphorically; "San Francisco goes further to deal with urban sprawl than Atlanta does."

"Less" and "fewer" do not mean the same thing!

"Less" is used in situations where you're talking about something that's not discrete or easily quantified: "This car uses less gas than my old car." "Fewer," on the other hand, is used in situations where you are talking about a countable quantity of discrete objects: "The express lane is only for people with eight items or fewer," "fewer people voted for John than for Jake." The signs you see in supermarkets reading "Express Lane: Eight items or less?" Wrong.

It's "for all intents and purposes," not "for all intensive purposes."

"For all intents and purposes" means "for all practical purposes." Many people erroneously write "for all intensive purposes," which would, presumably, mean for purposes that are not casual, or perhaps for purposes that are trivial--near to the opposite of the phrase's intent.

When the details of a plan or idea are filled in, the plan or idea has been "fleshed out," not "flushed out."

One talks metaphorically of taking an idea that is sketchy--in other words, the skeleton of an idea--and "fleshing it out," or completing it. I'm not quite sure how one would "flush out" an idea, but the process doesn't sound very sanitary...

It's "embedded," not "imbedded."

"Embedded" means "set within" or "enclosed." If you put a bottle cap in wet cement, when it hardens, the bottle cap becomes embedded in the cement. An embedded computer is a computer set in something else, like a microwave oven or a cell phone.

It's "pronunciation," not "pronounciation."

A reader of this site pointed out to me that this is an error I'd made myself--right here on this very page! "Pronounciation" is not actually a word at all; the way a word is pronounced is its "pronunciation."

Interestingly, a Google search for "pronounciation," which is the error, turns up over a million hits, whereas a search for the correct "pronunciation" turns up about 41 million hits, which suggests that at least one in 41 people makes this mistake.

It's "shudder to think," not "shutter to think."

To "shudder" is to tremble, as from fright; "shudder to think" means "the thought of that is so frightening (or disturbing or whatever) that the very thought of it is enough to make me shudder."

It's "bear with me," not "bare with me."

To "bear" something means to carry it, as in "to bear arms," or to toil with as a burden; "I can't bear this heavy backpack," or, more figuratively, "I can't bear this pain." "Bear with me" means "carry along with me;" "bare with me" means "get naked with me."

It's "should have," not "should of."

"Have" is a verb; "of" is a preposition. "I should have gone" or "I would have gone if I had the money" are correct. "I should of gone" or "I would of gone" are incorrect; the word "gone" is not part of a prepositional phrase.

Something you make is your "handiwork," not your "handywork."

The word "handiwork" comes from the Middle English handiwerk, which in turn derives from the Old English hand gework, literally, "the work produced by the hands." It's the result of your skill or labor: "this model train set is my handiwork." A person skilled with his hands, especially at odd jobs, is said to be "handy," and a person who does a number of odd jobs is sometimes called a "handyman," which is probably how the confusion regarding "handiwork" and "handywork" got started. A handyman produces handiwork, not handywork.

It's "death knell," not "death nail."

The word "knell" is an archaic term meaning "to sound in an ominous manner, as the ringing of a bell to indicate a death or disaster." A "death knell" is literally the sound of a funeral bell.

It's "A lot," never "alot."

"A lot" is two words, as in "We have a lot of food in the kitchen" or "Florida is being hammered by a lot of hurricanes this season." It means "A large quantity." You would never say "abunch;" it's two words--"a bunch." Same thing. And "allot" means something else entirely; "allot" is a verb, meaning "to assign" or "to distribute," as in "Bob will allot one donut and one cup of coffee to each attendee."

It's a "moot point," not a "mute point."

Something is "moot" if it is debatable or of undecided value; if you don't live in Florida, then the fact that Florida residents get discounted Disney World tickets is moot to you. "Mute" means "unable to make a sound."

It's "hear hear," not "here here."

"Hear hear" means something like the more contemporary vernacular "I hear you;" it indicates agreement and assent. "Here here" means "not over there there," and that's just kind of silly.

It's "Lo and behold," not "low and behold."

The word "lo!" is a Middle English expression of surprise. "Lo and behold" is kind of the equivalent of saying "Well, hey, look at that!"

It's "Nothing fazes me," not "nothing phases me."

To "faze" is to disturb or frighten. "She was unfazed" means "she retained her composure." "He was unphased" means "he was not made of a number of waveforms that were in synchronization." Big difference, folks.

"I couldn't care less," not "I could care less."

"I could care less" means "I do care." It would be possible for me to care less, because I already care. If I do not care at all--if the amount I care about something is zero--then it would be impossible for me to care any less, because I can't care about something less than a zero amount...I couldn't care less.

It's "etc," not "ect."

"Etc" is an abbreviation for "et cetera" (two words), which is Latin for "and so forth." "Et" means "and," which is why "etc" is sometimes written "&c". "Etc" is correct. "&c" is correct but archaic. "Ect" is not, never has been, and never will be correct.

The abbreviations "ie" and "eg" do not mean the same thing!

You use "ie" when you mean "in other words" or "that is to say." It's Latin for "id est," which means "that is." For example: "He is a businessman; ie, he makes his money by operating a business." On the other hand, "eg" is used to mean "for example." It's Latin for "exempli gratia." "I do not like spectator sports--eg, football and baseball." Most properly, they are written "i.e." and "e.g.," though "ie" and "eg" are becoming more common.

For example: eg. In other words: ie.

"Insure" and "ensure" do not mean the same thing either!

"Ensure" means "to make sure of." Double-check your math on your tax return to ensure you don't get an embarrassing phone call from the IRS. "Insure," on the other hand, means "to provide insurance for," you insure your house in order to ensure that you won't be financially ruined if it burns down.

To be caught "between the devil and the deep blue sea" does not mean "between two unattractive options."

It means "to be in a position where you have no room to maneuver." There are two theories about the origin of this expression. The first is the idea that the 'devil' on a wooden sailing ship was a term for the main spar of the ship--a brace that runs the whole length of the ship from front to back, around which the frame of the ship is built. There is a very narrow space--typically less than 3' high--between a ship's devil and the bottom of the hull; this was sometimes the space where the most lowly members of a ship's crew slept, quite literally "between the devil and the deep blue sea." It's a very, very tiny space. The other is that the seams on a wooden ship near the waterline were often referred to as the "devil," and that sealing these seams to keep them watertight involved a sailor being lowered over the side of the ship on a rope, with a bucket of sealing pitch; such a sailor was dangling precariously "between the devil and the deep blue sea." (I've seen one Web page which claims that the expression predates the days of wooden sailing ships, but I haven't seen any documented usage of the term that dates back that far.)

"You have piqued my interest," not "you have peaked my interest" or "you have peeked my interest."

The word "pique" (pronounced like "peek") means "to excite or arouse." "You have piqued my interest" means "you have aroused my interest"--that is, I wasn't interested before, but now I am.

A group is a "clique," not a "click"

"Clique" is pronounced like "click." However, the meaning is completely different. "Clique" was originally a French word; hence the weird spelling.

Something that's stylish is "chic," not "sheik"

"Chic" is another confusing French import. It's pronounced like "sheik" but means "elegant, stylish, or sophisticated."

It's "whet my appetite," not "wet my appetite."

"Whet" means "sharpen." A tool that sharpens a knife is called a "whetstone." To "whet" one's appetite means to sharpen one's appetite--"That appetizer really whetted my appetite!" To "wet" one's appetite means to make it soggy.

Language in Flux

Usage that's changing

No language ever stands still. The English language is a dynamic, living thing, and that means rules of grammar can and do change over time. Words become archaic; rules of grammar change; even spelling and usage change over time.

There are many areas where English is in transition right now. A few of them are outlined below.

"Nauseated" and "nauseous."

Originally, "nauseated" meant "sick to your stomach;" if the smell of tuna fish turns your stomach, you can say that tuna makes you nauseated. "Nauseous" meant "causing nausea in others." If you are "nauseous," that means you make other people sick. However, these two terms are used interchangeably so often that some references are now beginning to list "nauseated" as a synonym for "nauseous."

"All right" is generally more acceptable than "alright."

"All right" means "okay." Literally, "all is right." It's not one word. This rule is beginning to bend, though; the newest Oxford English Dictionary lists "alright." I get a lot of email, pro and con, on the acceptability of "alright," which is further confused by the fact that some dictionaries and books on English usage still condemn it, while others have begun to accept it.

"Judgment" is generally more acceptable than "judgement."

Traditionally, one who judges another is said to pass judgment. Increasingly, more and more reference texts are listing "judgement" as an acceptable variant to "judgment," though not everyone finds "judgement" acceptable.

I personally prefer "judgement," as I think it's more logically consistent. Other words ending in the letter "e" keep that "e" when adding a -ment suffix (as in "atonement," for example); and the word derives most immediately from the Middle Englishjugement, so keeping the "e" seems reasonable to me.

"Sneaked," not "snuck," is generally the preferred past tense of "sneak."

In formal or professional writing, it's generally considered more proper to say "the burglar sneaked into the room" than "the burglar snuck into the room." However, this rule is also beginning to bend; my dictionary considers "snuck" an acceptable, but less preferred, past tense form of "sneak."

To me, "snuck" sounds clumsy. While I'll grudgingly accede to the fact that it's a very common usage, that doesn't mean I have to like it!

"Interface" is properly a noun, not a verb.

An interface is a place where two different things come together or interact with each other. A physicist might talk about how light diffracts at an air-water interface, meaning the point where the air meets the water; a computer technician might speak of an interface where a printer is connected to a computer; a computer programmer might speak of the interface that a program presents for interaction with a person.

The first time I heard the word "interface" used as a verb (as in "Let's see if we can get this database server to interface with this client"), I cringed. Then I heard the word "interface" used to refer to interactions between people (as in "Let's see if we can have our sales reps interface with the design department on that issue"). Ugh!

This usage is becoming common enough now that some dictionaries have begun listing "interface" as a verb.

Indeed, modern English in popular usage seems to be moving more and more in the direction of blurring the line between nouns and verbs; I saw a bumper sticker a while ago reading "Stop Noun Verbification: Don't Verb Your Nouns."

Commas in lists

In the past, a list of words or phrases separated by commas would include a comma after each word or phrase in the list: "I like apples, peaches, pears, and bananas." Today, it is beincoming increasingly common to omit the comma before the second to last word in the list, and indeed this is the preferred usage according to some style manuals: "I like apples, peaches, pears and bananas."

However, this new usage creates potential ambiguities. As a friend of mine recently pointed out, in a sentence such as "I am an expert at hardware design, software and firmware validation, analysis and reverse engineering of products, and user interfaces," that final comma is essential to making the sentence comprehensible. Under the newer preferred usage, the sentence would read "I am an expert at hardware design, software and firmware validation, analysis and reverse engineering of products and user interfaces." Without the comma, it seems as though "analysis and reverse engineering of products and user interfaces" means "analysis and reverse engineering of products" and "analysis and reverse engineering of user interfaces"--that is, it is not clear that "analysis and reverse engineering" applies only to "products" and does not modify both "products" and "user interfaces."

Non-English Plurals

"Data" and "datum," "phenomena" and "phenomenon," ...

English has a long history of borrowing words from other languages--many of which don't follow standard English rules for pluralization. As a result, there are many English words which are normally plural, but don't look plural because they don't end in the letter S. A partial list:

Singular Plural
Datum Data
Phenomenon Phenomena
Stimulus Stimuli
Criterion Criteria
Die Dice
Graffito Graffiti
Medium Media
Stratum Strata
Nucleus Nuclei
Crisis Crises

So for example, you would never properly say "The data shows I'm right" (the correct form is "The data show I'm right"), and you would never properly say "The media is becoming increasingly right-wing" (but rather "The media are becoming increasingly right-wing"). "Media" in this sense means "all the media used to distribute information--eg, newspapers, television, and radio."

Just for Fun

Debris is the only English noun with no plural. There are many English words for which the singular and the plural are the same, but in English, you can not speak of a single piece of debris with a singular form of the word. That is, you would say "Space debris are becoming a menace to satellites," but not "Space debris is becoming a menace."

We often speak of being overwhelmed, or talk of how something might overwhelm a computer, but we rarely use whelm as a verb. Yet in the strictest sense, "to whelm" means "to overcome" (particularly with an emotion); it is therefore perfectly proper to say something like "I was whelmed with grief," which means the same thing as saying "I was overwhelmed with grief."

Both fish and fishes are accepted plurals of the word "fish," but the rules differ as to which one is appropriate in diferent contexts. Generally speaking, if you are talking about any number of dead fish, or any number of live fish of the same species, you use "fish," as in The boat came back to port with a hold full of fish. However, if you are talking about live fish of different species, you can use "fishes," as in Salt-water fishes include several species of sharks, eels, and salmon.

An alumnus is a male graduate of a school; a female graduate is an alumna. When you're talking about a group of graduates, you use alumni if all the graduates are male or if there's a mix of male and female graduates; if all the graduates are female, the proper form is alumnae.

The plural of mouse is mice only if you're talking about rodents. If you're talking about a computer mouse, the accepted plural is mouses.

The Middle English root of "ruthless" is "ruthe," meaning "compassion." It has survived in the Modern English ruthless ("without compassion"), but its opposite, ruthful ("compassionate") is considered archaic and is rarely used.

There are a handful of other modern English words which are typically used only in their negative form as well. For example, the word scathed means "harmed" or "scorched;" we often use unscathed (as in "I made it through Doom 3 unscathed") but rarely use "scathed." Likewise, the word licit means "conforming to law" or "not forbidden;" we often use it in the negative form illicit (as in "an illicit affair" or "an illicit sale") but rarely describe things as "licit."

Rules We Can Not Live Without

Believe it or not, not all rules of grammar are good things. Indeed, a rule is useful only when it seeks to enhance and clarify communication; grammar rules which don't serve this purpose are actually worse than useless, as they tend to make a language more rigid and inflexible.

"i" before "e" except after "c"...

...is arguably the least useful "rule" of English grammar, as nearly as many words violate this rule as follow it. The fact, is, "ie" and "ei" constructions simply have to be memorized; there isn't a hard and fast rule to follow.

Many words of German origin are spelled "ei;" in German, "ie" is pronounced as a long "e" and "ei" is pronounced as a long "i". Words which violate this rule also include words with Middle English roots, such as "heir," "heist," "heinous," "weird," and "seize."

Split Infinitives

Of all the rules of English grammar which serve little purpose, the most obvious and least useful is the rule which says "thou shalt not split an infinitive." An infinitive is the "to" form of a verb; "to look," "to go," and so on. A "split infinitive" is a phrase in which some word appears between the "to" and the verb; "to boldly go," for example.

This particular rule was actually invented by one person, Bishop Roberth Lowth. In 1762, he published a book on English grammar, which has exerted an evil influence on English ever since. His reasoning for prohibiting a split infinitive was--get this--it's impossible to split an infinitive in Latin, so it shouldn't be done in English either.

I kid you not. That's the reason you've been told you must never, ever split an infinitive--because it's impossible to do in Latin, and in 1762 some yoyo decided that English really ought to look more like Latin, so anything you can't do in Latin you shouldn't do in English either.

Ending a sentence with a preposition

The rule that one must never end a sentence with a preposition is just as silly as the rule that one must never split an infinitive, and in fact the prohibition against ending sentences with a preposition often forces the speaker to use weird and awkward sentence structures. This point was most nobly illustrated by none other than Winston Churchill, who upon being told he couldn't end a sentence with a preposition, replied "[That] is the sort of bloody nonsense up with which I will not put." That says it all, really.

Never say "ain't"

This rule has more to do with ideas about class and social standing than it does with grammar. "Ain't" has traditionally been seen as a low-class thing to say; the prohibition against its use is based more on an idea that "people who are educated should never use such a low-class word" than it is on any serious rule of grammar or usage. In fact, the word "ain't" as a contraction for "am not" serves admirably where no other word exists; "amn't" is not a recognized English word at all. William Shakespeare used the word "ain't;" that's good enough for me!

Never use a double negative

Bishop Lowth, who gave us the rule against splitting infinitives, also gave us this rule. He believed that double negatives should not be used because they cancel each other out, and in some cases it's true; "I'm not doing nothing" means "I am doing something."

However, the opposite of a negative is not always a positive. "I did not make it through Doom 3 unscathed" is a double negative, yet its meaning is clear, and it's much less awkward than "I made it through Doom 3 scathed," if indeed you can even use "scathed" that way. Again, Shakespeare used the odd double negative, and I am not unimpressed by that. A double negative, used correctly, offers shades of meaning; a double negative does not always mean the same thing as a positive.

Punctuation always belongs inside quotation marks

This is a rule that didn't used to be a big deal, but technology has made it problematic. Technical writing poses special challenges; if you were to see, for example, a written instruction that said:

To change to the proper directory, type "cd .."

it's not clear if you are expected to type "cd ." or "cd .." -- each is a valid Unix command, but they do different things. If one follows the conventional rules of grammar, which say that a period always belongs inside the quotation marks, one runs the risk of creating ambiguities.

It's not just technical writing that creates the problem, though. Even in ordinary writing, this rule can create weird situations:

Did he really say "We will be there soon?"

The entire sentence is a question, but the part inside the quotation marks is not; writing according to the conventional rules of grammar is misleading, because you're counting on the reader to infer that the quotation was a statement, even though it ends in a question mark.

The rule that I'd most humbly like to propose is this: Punctuation belongs inside quotation marks if and only if that punctuation is actually part of the quoted literal; otherwise, it goes outside. (I'm told that this is the way British English is usually written, but don't know for a fact that this is so.) I've recently received an email which says that some public schools here in the US are beginning to teach that punctuation belongs inside the quotation marks if the entire sentence is quoted, but outside the quotation marks if only part of the sentence is a quotation. so perhaps this is beginning to change in American English as well.

Hyphens

Other hyphen uses:

A hyphen may be used to connect groups of numbers, such as in dates (see below), telephone numbers or sports scores.

The hyphen is sometimes used to hide letters in words, as in G-d, although an en-dash can be used as well for stylistic purposes (“G–d”).

Examples of usage:

Some strong examples of semantic changes caused by the placement of hyphens:

* disease-causing poor nutrition, meaning poor nutrition that causes disease
* disease causing poor nutrition, meaning a disease that causes poor nutrition

* a man-eating shark is a shark that eats humans
* a man eating shark is a man who is eating shark meat

* a blue green sea is a contradiction
* a blue-green sea is a sea whose colour is somewhere between blue and green

Additional examples of proper use:

* text-only document or the document is text-only
* Detroit-based organization or the organization is Detroit-based
* state-of-the-art product or the product is state-of-the-art (but The state of the art is very advanced. with no hyphen)
* board-certified strategy or the strategy is board-certified
* thought-provoking argument or the argument is thought-provoking
* time-sensitive error or the error is time-sensitive
* case-sensitive password or the password is case-sensitive
* government-issued photo ID or the photo ID is government-issued (but …is issued by the government with no hyphen.)
* light-gathering surface or the surface is light-gathering
* award-winning novel or the novel is award-winning (but, more likely, …won an award with no hyphen)
* web-based encyclopedia or the encyclopedia is web-based
* fun-loving person or the person is fun-loving
* how to wire-transfer funds
* how to tax-plan
* advertising-supported service or service is advertising-supported (but, better, …is supported by advertising with no hyphen.)
* Rudolph Giuliani is an Italian-American (but see hyphenated American)
* list of China-related topics …list of topics is China-related (but …related to China with no hyphen)
* out-of-body experience
* near-death experience
* in surnames, for example Dominique Strauss-Kahn

Note, though, that many authoritative sources, such as the Chicago Manual of Style, recommend writing commonplace compounds open (i.e., without hyphen) when they appear after the noun they modify and when they are used adverbially. Thus

* She always wears out-of-date clothes.

but

* Her wardrobe is out of date.

Similarly, for the adverbial use compare

* The hand-to-hand combat was frightful.

and

* They fought hand to hand in repulsing the attack.

Punctuation When Using Quotes

I find these rules at http://www.grammarbook.com/punctuation/quotes.asp very helpful.
Rule 1 Periods and commas always go inside quotation marks, even inside single quotes.
Examples The sign changed from "Walk," to "Don't Walk," to "Walk" again within 30 seconds.
She said, "Hurry up."
She said, "He said, 'Hurry up.'"

Rule 2 The placement of question marks with quotes follows logic. If a question is in quotation marks, the question mark should be placed inside the quotation marks.
Examples She asked, "Will you still be my friend?"
  Do you agree with the saying, "All's fair in love and war"?
Here the question is outside the quote.
NOTE Only one ending punctuation mark is used with quotation marks. Also, the stronger punctuation mark wins. Therefore, no period after war is used.

Rule 3 When you have a question outside quoted material AND inside quoted material, use only one question mark and place it inside the
quotation mark.
Example Did she say, "May I go?"

Rule 4 Use single quotation marks for quotes within quotes. Note that the period goes inside all quote marks.
Example He said, "Danea said, 'Do not treat me that way.'"

Rule 5 Use quotation marks to set off a direct quotation only.
Examples "When will you be here?" he asked.
He asked when you will be there.

Rule 6 Do not use quotation marks with quoted material that is more than three lines in length. Introduce the quotation with a colon and leave a blank line above and below the quoted material. Single space the quoted material. Some style manuals say to indent one-half inch on both the left and right margins; others say to indent only on the left margin. Quotation marks are not used.

Rule 7 When you are quoting something that has a spelling or grammar mistake or presents material in a confusing way, insert the term sic in italics and enclose it in brackets. Sic means, "This is the way the original
material was."
Example She wrote, "I would rather die then [sic] be seen wearing the same outfit as my sister has on."
Should be than, not then.